Get ahead with time management part ii

Important things are milestones that have significant meaning. Important milestones may have an impact on business decisions, results or future activities. You know which items are urgent to complete and which ones are important to you, but do you allocate your time accordingly? Review your list of 'Things to do Tomorrow' and annotate the items that are urgent or important. If something has an urgent deadline then write down the date and time that it must be completed next to the item on the list. If something is important then give it a rating. Some people use a rating scale of 1, 2 or 3. Some people prefer to use an asterisk or a star to identify an important task, adding more stars as the significance increases. The list and the rating belong to you, so mark it in the manner that has meaning to you. Keep It in View One common mistake of making a priority list is putting it out of the way once it is done. Some people will take the time to make a list and then close up the notebook or fold up the piece of paper and put it out of the way. Out of sight is out of mind. Once you have started this process, you should have two lists at your fingertips every day. One is your list of things to do today, and the other is your list of things to do tomorrow. The most effective way to manage your lists is to keep them in a notebook or daily calendar and place it prominently on your desktop. The list contains the items that are urgent and important to you, so it should be in plain sight as a constant reminder and for easy reference. Celebrate Accomplishment How do you celebrate accomplishment? Check off each one of the milestone tasks as you get them done. Do you feel the sense of satisfaction? How can you reward yourself for keeping commitments that you have made on your list? Some people celebrate by taking a short walk from the desk to get some fresh air. Some people celebrate with a cup of coffee or a snack from the vending machine. Some important accomplishments deserve to be rewarded by a nice lunch or fancy dinner. Treat yourself with something special when you complete a commitment that you have made to yourself. Go on, don't be shy, you are worth it. Another Way of Looking at It Another way of looking at it is a style that combines the list of things to do today with the list of things to do tomorrow into one list for easy reference. TODAY To Do _________________ Urgent? ______ Important? ______ To Do _________________ Urgent? ______ Important? ______ To Do _________________ Urgent? ______ Important? ______ To Do _________________ Urgent? ______ Important? ______ TOMORROW To Do _________________ Urgent? ______ Important? ______ To Do _________________ Urgent? ______ Important? ______ To Do _________________ Urgent? ______ Important? ______ To Do _________________ Urgent? ______ Important? ______ Give this a try for a week or two. When someone introduces the "issue de jour" because the sky is falling, and you are asked to jump though flaming hoops in three directions at once, then pause to reflect on your structured schedule of urgent and important milestones for today and tomorrow. How does the new issue of the day compare to the previously scheduled commitments? There is no need to panic. Simply prioritize your list of urgent and important activities, discuss your availability and schedule with those other individuals who may contribute or be affected by it. ____________________________ Words of Wisdom "A schedule defends from chaos and whim." - Annie Dillard "One of the simple but genuine pleasures in life is getting up in the morning and hurrying to a mousetrap you set the night before." - Kin Hubbard "'Good Faith' implies mutual trust and commitment. Without mutual commitment, 'Good Faith' is really nothing more than 'Blind Faith'. Wander around blindly long enough and eventually you will step in something." - John Mehrmann "There cannot be a crisis next week. My schedule is already full." - Henry Kissinger

time mangement tips for proffessional part ii

I am social and cannot stand to be couped up by myself all day. I take my laptop and work at the library, park or coffee shop. Eventhough the people there are not working with me per se, they make my work feel less like drugery. Ask yourself why you are procrastinating. Do you hate what you are about to do? Is there anyway you can make it tolerable? 4. Learn to say "No" to opportunities and requests that take your time and don't move you forward towards goal attainment. To the extent feasible, saying "no" is an important safeguard of your time. Doing so with courtesy and conviction will make it easier to say "yes" at a later date and simultaneously affirm your commitment to yourself to follow through on your scheduled activities. This also means shutting your door so people do not just aimlessly drop by to chat. 5. Just do it My mentor once told me to just do 15 minutes. You can do anything for 15 minutes. If after 15 minutes you are still miserable, stop. I nearly always found that I started intending to only do 15 minutes and 2 hours later I was emerging from the study. Yu can also set aside one day each week to do the dreaded tasks. For me it was chart reviews. I would spend every Friday doing chart reviews. 6. Set a schedule Some people do not like rigid schedules, but most people do well with some sort of routine. Once you finish your goals for the day, relax. Life is a marathon, not a sprint. If you reward yourself for a job well done, you will be more motivated to plow through what you have to do each day. 7. Identify your "high energy" times Everyone in my family is a morning person. We are most focused, energetic and productive before 2pm. For me, 4:30am is a great time. For my kids and husband it is more like 8am. Nevertheless, if you can work during your peak hours, you will get things done a lot more quickly. I have held several jobs that allowed me to set my own schedule. The companies got a lot more out of me because I could take advantage of my personal rhythms. Many companies are moving toward performance based work instead of presence based work. 8. Email Have one email for work and one for home. This will prevent you from getting sucked into email la-la land. Have people communicate withyou by email. They are much more likely to be direct if they have to type. Additionally, you have a record of your conversation to which you can refer back. Just remember your email etiquette. ALL CAPS or using multiple punctuation marks is quite rude and construed as yelling and generally throwing a tantrum!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! Since there is no chance for vocal inflection, it is better to make emails overly polite. 9. Get enough rest Without adequate rest it is difficult to concentrate and you will make needless mistakes. Keep a pad and pencil by your bed to jot down anything that comes into your mind so you do not dwell on it and you can rest more easily. 10. Get interns Most professional colleges (engineering, building construction, counseling, addictions, rehabilitation) require students to have done at least one internship before entering the program and then two more while in the program. This is free labor. WHen students apply for an internship with you, just make sure you have a job description and get references from at least 1 professor and 1 prior employer to make sure they won't waste your time. They NEED a good recommendation from you so they usually go above and beyond the call to do a good job. Try implementing these things for yourself and in your office. You will find that you save a lot of time and have higher morale and productivity.

Making Money Secrets part ii

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